Processing Athletically-Related Financial Aid
General Regulations and Procedures
Athletics financial aid will be entered onto a student-athlete's account for the next academic year only after he/she has returned a signed ATHLETIC GRANT-IN-AID / SCHOLARSHIP AGREEMENT, indicating the award has been accepted.
When renewing an award, coaches should submit an Athletic Scholarship Renewal Form which will then be used to create an ATHLETIC GRANT-IN-AID / SCHOLARSHIP AGREEMENT. When signed and returned, the Agreement will be used to enter the athletics aid award onto the student-athlete's Robert Morris University financial records. If changes are made in the amount of athletics aid a student is to receive, the Department of Athletics will notify the RMU Financial Aid Office in writing, detailing reasons for the change (e.g., on-campus student receives permission to move off-campus).
The amount of athletics aid for a student-athlete can be increased between the period when the student signs the financial aid award letter and the beginning of the period of the award (the first day of practice or the first day of class for a particular academic term, whichever comes first). Any increase subsequent to that date must be demonstrated as being unrelated to athletics ability.
If a student is awarded subsequent to the first day of class in any given academic term, the amount of the award can be no more than the percentage of a full scholarship to the length of a term (i.e., full scholarship divided by weeks in the academic term, multiplied by weeks remaining equals the maximum amount of scholarship).
Initial Award
In preparation for sending a National Letter of Intent (NLI) to a prospective student-athlete, a Request to Issue a National Letter of Intent form must be submitted to the Office of Athletic Compliance to create the NLI and ATHLETIC GRANT-IN-AID / SCHOLARSHIP AGREEMENT. Once created, the Assistant Director of Compliance contacts the Athletic Director for signature of the NLI and Athletic grant documents, and the head coach for signature of the Athletic grant document, then mails two copies of all documents along with a letter explaining all necessary procedures. The student will be required to sign and return one copy to the Office of Athletic Compliance within two weeks from the date of the letter. Failure to complete this task within 14 days of issuance will render the National Letter of Intent null and void.
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