Robert Morris University Athletics

ROBERT MORRIS UNIVERSITY, OFFICE OF ATHLETIC COMPLIANCE

Off-Campus Recruiting Reminders

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Required Documentation

• All off-campus recruiting shall be documented via a Contact/Evaluation Form. The coach should submit copies to the compliance office monthly and keep a copy for his/her records.
• A file should be kept on every prospect you are actively recruiting (see “Recruiting File Expectations” summary). These files may be audited by the Office of Athletic Compliance at any time.

Telephone Calls

• Telephone calls must be logged in a Telephone Log Book or via electronic monitoring software. This must be done whether you are calling from home, while traveling or while in your office.
• Document everything that happens when you make a telephone call (e.g., left a message, had to hold for a long period of time only to find out the recruit is not home).
• Telephone Log Books are entered into a database on a monthly basis by the Office of Atheltic Compliance and all potential violations are "flagged" and investigated. We ask that you please work with Compliance to submit timely documentation for this essential review process.

Important Reminders for Recruiting Documentation

• When evaluating at large tournaments or events, please ONLY list the prospects you are actively recruiting or plan to actively recruit.
• During the summer you only need to document the event and date when evaluating, as evaluations are unlimited during the summer.
• If you make contact in the summer, you will need to list the prospect's name and all other required information on the contact form.

ROBERT MORRIS UNIVERSITY

COOPERATION, CONSCIENCE, COMPLIANCE... COLONIALS!